Administrative Assistant

We’re looking for detail-oriented Administrative Assistants to support daily operations at Cyberprotech. You’ll help keep the company running smoothly by managing documentation, scheduling, and client support tasks.

Key responsibilities:

• Manage email inboxes, calls and meeting schedules for the team.
• Prepare, revise and file documents (proposals, contracts, invoices, purchase orders).
• Update records in CRM/ERP and maintain accurate spreadsheets and trackers.
• Support hiring workflows and onboarding documentation when needed.
• Coordinate travel, office supplies and vendor communications.
• Assist with basic finance/admin tasks (quotes, receipts, expense reconciliation).

Requirements:

• 1–3 years in administrative/office roles (tech or consulting is a plus).
• Excellent organisation, time-management and written communication.
• Solid MS Office / Google Workspace; bonus: basic Excel formulas & templates.
• Comfortable with CRMs and filing systems; attention to detail is critical.
• English and Portuguese communication skills.

Nice to have:

• Experience with invoicing tools and simple bookkeeping routines.
• Familiarity with GDPR document handling and secure file practices.

Workplace: Hybrid / Flexible (Loulé, PT)

Contract: Full-time or Part-time